Bespoke Process Automation for Growing Businesses
Reduce admin. Eliminate bottlenecks. Let work flow.
As businesses grow, spreadsheets, inboxes, and manual hand-offs quietly become a performance brake. Processes slow down, mistakes creep in, and experienced staff spend too much time on administration.
Tekate designs and builds bespoke workflow applications that replace fragmented tools with structured systems — delivering 20–50% efficiency improvements across real client operations.
What Is a Workflow Application?
A workflow application is a purpose-built system that mirrors how your business actually operates — automating tasks, approvals, data flow, and reporting across teams and systems.
Unlike off-the-shelf software, a bespoke workflow application fits your processes exactly, enforces consistency, integrates with existing tools, and evolves as your business changes.
Proven Efficiency Gains: 20–50%
Across multiple Tekate projects, workflow automation has delivered:
- Significant reductions in administrative effort
- Faster turnaround times
- Fewer errors caused by re-keying data
- Clearer operational visibility
In many cases, these efficiency gains allow businesses to grow without increasing headcount.
Why Tekate?
Tekate builds systems that sit at the operational core of a business. Our workflow applications are engineered, secure, and designed for long-term use — not short-term convenience.
We combine deep process analysis with robust software engineering to deliver systems that are reliable, scalable, and maintainable.
Artificial Intelligence in Workflow Systems
Artificial Intelligence delivers real value when it is embedded directly into workflows — not bolted on as a standalone tool. Tekate integrates AI where it meaningfully reduces workload and improves consistency, such as classifying incoming requests, extracting data from unstructured content, assisting with prioritisation, and highlighting anomalies or risks.
AI operates within defined business rules, with full auditability and human oversight. Decisions can be reviewed, overridden, and traced — making AI suitable for professional services, logistics, and regulated environments.
Used carefully, AI enhances workflow systems by supporting teams, reducing repetitive work, and improving decision-making without sacrificing control.
Typical Workflow Applications We Build
- Operational workflow and task management systems
- Approval, compliance, and audit workflows
- Case management and professional services systems
- CRM and lead handling pipelines
- Logistics, inventory, and fulfilment workflows
- Management dashboards and reporting systems
Our Approach
- Discovery & Process Mapping
- System Design & Prototyping
- Development & Integration
- Testing & Refinement
- Deployment & Ongoing Support
Real-World Examples
We’ve delivered workflow systems for surveying firms, logistics providers, and professional services organisations — replacing spreadsheets and manual processes with reliable, scalable platforms used daily by their teams.
Who This Is For
Ideal for:
Growing SMEs, professional services firms, and organisations with complex or repeatable processes.
Not for:
Businesses that are looking for generic SaaS tools or no-code solutions.
Ready to Improve How Work Gets Done?
If your team is spending too much time managing work instead of delivering it, a bespoke workflow application may be the next logical step.Talk to Tekate about your processes — we’ll help you identify where automation and intelligent systems can deliver the biggest impact.
Workflow Application Case Studies
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Volume
Client Volume (vol.co) is part of the Thames & Hudson group and specialises in limited-edition, design-led hardback books created with well-known artists, architects, and cultural institutions. Many releases are produced in small batches, frequently as pre-order only, which creates unique fulfilment and stock management challenges. Customer expectation is very high, and the publisher relies heavily
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Unit Editions
Creating a highly reliable, automated fulfilment system for design led limited run publications Client Unit Editions is an independent publishing house known for high-quality graphic design books. Many titles are produced in very limited quantities, making accurate fulfilment and real-time stock tracking absolutely critical. Their global customer base expects premium service and fast, reliable delivery.
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Read-Only Memory
Automating international fulfilment for a boutique publisher with high campaign-driven spikes Client Read-Only Memory (ROM) produces beautifully designed books documenting videogame history, creative technology, and digital culture. Many of their titles are crowdfunded or produced through limited-run pre-orders. Fulfilment accuracy is essential because customers expect premium product quality and reliable delivery worldwide. https://readonlymemory.com Challenge ROM’s
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